An efficient Project scope management allows delivering a business project in the most optimized manner with an efficient work schedule. It helps to determine and document a list of all the project goals, tasks, and deadlines within the specified budget. Project teams find it much easier to manage the project when the scope is clearly defined from the start.
Here are some tips to make your Project Scope Management more effective:
- Make it Visual
Make sure that everyone in the project team understands the project scope. When you gather info about requirements, these are a broken-down list of components not tied to each other. At this stage, adding visual representations would help. You can use story maps to track and communicate scope changes or burn-up charts that view the projected cost and timeline.
- Involve end-users
We generally involve end-users during the user acceptance testing phase. At that time, it becomes too late and often leads to last-minute shortcuts and rework before the release of a usable final product. It helps if the business analysts get end users involved as early as possible in the project lifecycle and take their inputs.
- Simplicity is the Key
Sometimes, in an attempt to build the perfect product, business analysts resort to product over-engineering and take up all possible workflows and scenarios. This increases the scope of complexity. Here the need is to strike a good balance between an ideal product and a working product that takes care of all edge case scenarios.
- Communicate the methodology
Once your delivery team arrives at the expected throughput and effort estimates, communicate them to the customer. It is crucial to prepare them for any deviations from the actuals during project execution.
- Establish an efficient Change Control Process
Projects change and adaptations are necessary. You cannot prevent the project from undergoing changes. However, you can set up a robust Change Control Process with a ticketing system or by implementing accountabilities within your team.
If you have a definite project scope, you can avoid common issues like constantly changing requirements, unexpected outcomes, or exceeding the project budget or timelines. We at VNB help you maintain a stable project workflow with quality and timely execution. Contact us today for more details.
